Who we are
The Student Windsurfing Association ("We", "SWA") is a company registered in England and Wales with company number 04595177. Our registered address is 3 Elmside, Guildford, GU2 7SH. We are a data controller as defined by the General Data Protection Regulation (GDPR). We are committed to protecting and respecting your privacy.
What information we collect
The lawful basis for the SWA processing your personal data depends on the reason for which it is used. If not explicitly stated below, the lawful basis for us processing data is of legitimate business interests.
If you purchase an SWA membership, your name, a username and contact details and ethnicity are processed to form a contract.
Other information such as university, emergency contact details, date of birth, windsurfing level, dietary requirements and t-shirt size are processed to provide tailored events for you.
The SWA event series requires us to know your gender, university and windsurfing level. If you do not wish to enter the SWA event series, please contact us before registering.
If you attend an event, you consent to be photographed and recorded by audio or video. Photographs and recordings may be copyrighted, published, distributed and used in any media, including print and electronic, for reporting and marketing purposes. If you do not wish to consent, please contact us before attending an event.
If you attend an event and compete in an SWA competition, time and position data will be processed for that race attached with your name and university. This data will then be combined with other race information for the season to produce series results. If you do not wish for your race data to be combined or stored, please contact us before competing.
How long we keep your information
We will retain your personal data until you notify us otherwise.
Who we share your information with
We may share your personal data with processors acting on our behalf. These include volunteers that make up the SWA organizing committee, cloud storage providers, website hosting providers, online communication services, payment processing, venues, event organizers, competition organizers and prize providers.
We will not share your personal data with any other businesses or individuals without your permission, or updates to this notice.
How we secure your information
We strive to protect your information from unauthorized access, use, or disclosure. We use a variety of physical and technical measures, policies, and procedures designed to protect our systems and your Personal Information. Unfortunately, there's no such thing as completely secure data transmission or storage, so we can't guarantee that our security will not be breached (by technical measures or through violation of our policies and procedures).
We will never ask for your password by email (but may send you a temporary password via email if you have requested a password reset). If you ever receive an email that requests your password, please let us know by sending it to This email address is being protected from spambots. You need JavaScript enabled to view it. so that we can investigate the source of the email.
Our Website
When you visit our website your IP address, operating system and browser type are recorded so that we know how many visitors have taken an interest in our work and how our website can be improved for their access environments.
We use cookies if you wish to remain logged in to the website. You may refuse the use of these cookies by not selecting this option or block them using the appropriate settings on your browser. If you do not allow cookies, you may be unable to access certain parts of our site.
Access to information
GDPR gives you the right to access information held about you. Your right of access can be exercised in accordance with GDPR. Any access request will not be subject to a charge.
Changes to our privacy notice
Any changes we may make to our privacy notice in the future will be posted on this page.
Your rights
Depending on the lawful basis for processing, you have the right to get a copy of your personal data, to have it corrected, deleted, to take a portable electronic copy, to object or to withdraw your consent. All data protection enquiries may be addressed to the Managing Director at the above address or to This email address is being protected from spambots. You need JavaScript enabled to view it..
You have the right to complain to the UK’s Information Commissioner's Office.
